What must organizations provide if they refuse a Freedom of Information request?

Organizations are required to provide a detailed explanation for the refusal of a Freedom of Information request to ensure transparency and accountability. This explanation must cover the reasons for denying the request, citing specific exemptions under the Freedom of Information Act that apply to the information in question. By providing this information, organizations allow applicants to understand why their request was unsuccessful, which promotes trust in public authorities. Additionally, it enables applicants to assess whether they will pursue an appeal or a reconsideration of their request.

This requirement also serves a broader public interest, as it supports a culture of openness by informing the requester of the specific grounds for the refusal, potentially fostering a more informed public dialogue about transparency and information access.